Shop Development Administration Team Leader

Vacancy Information

We have a fantastic opportunity to join the Shop Development team at Greggs as a Team Leader to help support the Shopfitting Programme

We can offer you:

• 21 days (4.2 weeks) annual leave, pro-rated, increasing with service, plus bank holidays and 1 additional floating day
• Colleague discount, up to 50% off our own-produced products
• Paid breaks
• Free hot drinks while on a shift break
• Profit share: We want everyone to share in the success of the business, so we distribute 10% of our profits to all our colleagues who have at least 6-month service, or more, each year
• Share save schemes that let you buy discounted Greggs shares, by saving a set amount of money over a fixed time, to have an even bigger share of our profits
• Career progression and learning and development
• Employee Assistance Programme; A free, confidential helpline, offering advice and support with financial, relationship, work-related and wellbeing issues, 24 hours a day, 365 days a year. Including a mobile app providing a range of wellness content on physical, mental, social, and financial wellbeing
• Perks and savings, such as digital gift card discounts, online cashback, in-store and online coupons and lifestyle offers
• A company who cares about our communities; the environment and being a better business! Click here to read about The Greggs Pledge
• Colleague Networks – internal groups where colleagues and their allies can share their own experiences, offer feedback on the way we do things at Greggs, and provide support to one another

About the role

• This is a full-time role (35 hours per week) however flexibility in this will be considered
• We know that having a work-life balance is important, so we offer our colleagues as much flexibility as possible in line with the needs of their role
• The base location for this role is Innovate House 

What you'll do

• Manage the workflow of shopfitting orders, ensuring costs are signed off and WBS raised, orders placed and any queries dealt with in a timely manner
• Produce weekly report on order status
• Manage relationships with the Purchasing Team / Suppliers on a daily basis ensuing any issues are dealt with and communicated
• Liaise with SAP4 Team on any issues that arise with the system
• Liaise with AP Team on any invoice queries
• Attend the weekly regional meetings and provide feedback / raise items where appropriate to ensure all stakeholders are kept up to date
• Manage the Shopfitting Folder Structure ensuring folders are set up for each Shopfitting Project in a timely manner and all relevant documentation is filed correctly
• Ensure Orders are receipted once the shop is open and confirm with Project Manager, Cost & Contracts Manager and Compliance Manager when the final 10% can be signed off
• Working to tight and challenging deadlines aligned to the shopfitting process and ensuring target of 100% accuracy rate on all orders is achieved
• Work with Shopfitting Programme Support Manager on monthly update calls for the team

About you

You will fit right into this role if you can demonstrate:

• Computer literate in SAP 4, SharePoint, Word, Excel and PowerPoint

• Experience in leading a team

• You are a strong team player, able to build good working relationships at all levels

• High levels of accuracy and attention to detail

• Experience of, and the ability to multi-task and work with multiple priorities calmly and at pace

• Strong skills in planning, prioritising, and organising

• Excellent written and verbal communication skills

• Multi-tasking and working with multiple priorities at pace, delivering results within tight timescales

• IT skills including Microsoft 365; SharePoint, Word, Excel, Outlook, PowerPoint, and Teams

• You are self-motivated with the ability to work under pressure and using own initiative

• Enjoy being part of a hard-working team, sharing the same end goal, and celebrating results together

• Are supportive of an inclusive culture – recognising and valuing that difference is good

• Want to develop and are ready to work alongside some great people and have lots of fun on your Greggs journey!

About Greggs

Here at Greggs, we love what we do, and we have fun! What makes Greggs so special is our culture – the way we are, the way we behave and the way we support each other. We're hard-working, but above all else we're family; and it doesn't matter who you are, where you're from or what your favourite bake is, we’d love you to join us! We want everyone to feel welcome at Greggs and our colleagues to be able to be themselves at work, whatever their background, preferences, or views.